![]() On the Home tab, in the Number group, choose the Number Format (General) box down arrow, and then choose an option in the list. ![]() To preserve numeric data you've formatted as a percentage or as currency during a mail merge, follow the instructions in the "Step 2: Use Dynamic Data Exchange (DDE) for a mail merge" section. When done, save your data source with a new file name.įormat any numerical data like percentages or currency values in any new or existing data source in Excel that you intend to use in a Word mail merge. Mail merge - A free, 10 minute, video training Use mail merge to create and send bulk mail, labels, and envelopes In your mail merge document, you add the symbols before or after the merge fields like this: ![]() If you include the symbols, the numbers make more sense. For example, here's how the currency and percentage values look if you omit symbols. Mastering Mail Merge for Bulk Email Messages in Outlook Discover how to streamline your email communication with the power of mail merge in Microso. Make sure you add the appropriate symbol before or after a merge field. Go to Home, and in the Number group, select the Number Format box down arrow, and then choose an option in the list (such as Text). Leading zeros-for example, 00399-in codes are dropped during a mail merge if they're not formatted as text.Ĭhoose the column that contains the ZIP Codes, postal codes, or other data to be formatted. If not done when imported, format it now. ZIP Codes or postal codes needs to be formatted as text to preserve the data during a mail merge. Format a column of percentages as text if you want to avoid that multiplication factor. If you choose percentage as a category, be aware that the percentage format will multiply the cell value by 100. Format a column with numbers, for example, to match a specific category such as currency. Use the Start Mail Merge drop-down arrow to select 'Step-by-Step Mail Merge Wizard.' Youll see a sidebar open on the right which walks you through the mail merge process. In your Excel data source that you'll use for a mailing list in a Word mail merge, make sure you format columns of numeric data correctly. When you finish your message and are ready to create the merge, go to the Mailings tab. Save your spreadsheet with a new file name. Data is imported beginning with the named cell address. For instructions on how to create a distribution list, see the following Microsoft article.įor a full list of Office 365 email limitations please see the following Microsoft article.Caution: The cell address in the Import Data dialog box shows the currently selected cell. ![]() For instructions on how to do a mail merge, see the following Microsoft article.Īnother potential work around for the 500 recipient limit per message is to create a distribution list from your contacts within the Outlook client. In a mail merge Office 365 sees each recipient as a separate message, however the 10,000 limit per day still applies. This is a prevention within the Office 365 service to limit and reduce spam.Ī potential work around to the 500 recipient limit per message is to do a mail merge. Here’s one article and you may check more details. Office 365 email does have a limit to the number of email messages that can be sent at a single time. If you’re using Outlook desktop app, you may try Show as Conversation function, this function will merge all emails having the same subject to one conversation: For different topics, if they have different subjects from the original, they will not be included in current conversation.
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